Site Council

Site councils are established at each school to advise the principal on how to advance student learning through strong shared planning, communications, and problem-solving. Site Council members include parents, staff, and sometimes students.

Sunset Elementary Site Council Bylaws

Sunset Elementary Site Council Bylaws

Mission Statement

The goal of the Sunset Elementary Site Council (Site Council) is the active collaboration of parents, community members, staff and administration to ensure the success of Sunset Elementary School students. Our goal is to create a learning environment that celebrates the diversity of our students’ backgrounds and enlists every member in an active learning community. We emphasize self and mutual respect and high expectations in order to foster confidence, excitement and openness in the learning process.

Purpose

The purpose of the Sunset Elementary Site Council shall be to:

Provide input to help create and maintain an optimal learning environment at Sunset,
Blend the values and perspectives of community, parents, staff and students for effective school-wide results,
Foster effective communications on key issues among all stakeholders at Sunset,
Contribute to creative school-wide planning and problem-solving, and
Provide school input for the principal and superintendent on matters of District-wide interest.

Membership

In keeping with the spirit of mutual cooperation and respect for all members of the school community, the Site Council shall be composed of equal numbers of parents/community members and school staff. The following members shall comprise the Site Council:

1 Parent Representative, Early Childhood Education – 2nd Grade
1 Parent Representative, 3rd – 5th Grade
1 PTA Representative
1 Community or Parent-At-Large Representative
1 Teacher Representative, Kindergarten – 2^nd Grade
1 Teacher Representative, 3rd – 5th Grade
1 Teacher Representative, Specialists
1 Classified Staff
1 Principal

Selection

The Site Council is entitled to choose a selection process to select its representatives and may announce an alternate who will be a substitute for a representative should he or she is unable to attend a meeting or continue to serve on the Site Council.

If the Site Council chooses to use an election, it will be conducted under the auspices of the Site Council and/or the district representative assigned to the school. Responsibilities include preparation of a ballot, distribution to constituents and counting of returns.

Term of Membership

The members of the Site Council, except the principal, shall hold office for one or two-year terms within each membership category (parents/community, teachers, classified staff). As terms expire and new members are elected, each shall serve for two years. No one may serve more than two consecutive terms, except the school principal. The PTA representative is selected annually by the PTA Co-Presidents.

The term for Site Council members will be from July 1 to June 30 of the following year.

Members who miss more than half of the meetings in the school year will result in termination of membership on the Site Council.

Officers

Officers shall consist of a chairperson(s), vice-chairperson (if only one chairperson) and secretary. Additional officers may be created upon consensus of the Site Council membership. Any member may serve in any Site Council office. The principal, however, shall not serve as chairperson.

The chairperson(s) will preside at all Site Council meetings, with the co-chairperson/vice chairperson presiding in his or her absence. The secretary shall keep minutes of every meeting and maintain all records of the council.

Meetings

Meetings will be held at least three to four times during the school year at a day, time and place determined by the Site Council. Each meeting will be publicized to parents and staff at least one week prior to the meeting. Emergency meetings may be called with 24 hours posted notice on the school front door and communication to all Site Council members.

Quorum

A minimum of five Site Council members shall constitute a quorum.

Procedure

The chairperson and the principal shall prepare an agenda, with input from Site Council members. To the extent possible, the agenda will be distributed to Site Council members at least three days in advance of the meeting. At the start of each meeting, agenda items may be added, deleted or revised. A place on the agenda shall be reserved on every agenda to allow any school community person to address the Site Council.

Committees

The Site Council shall establish committees from time to time as needed to accomplish a specific task. Each committee shall have at least two Site Council members, one member representing the parents/community and one member representing staff. Participation is open to the school community.

Decision-Making

Council representatives are expected to represent the ideas, concerns, and problems of students, parents, community, teachers, support staff and administration of Sunset Elementary School. They are expected to state their views on all topics under discussion and to facilitate reaching consensus if possible.

Consensus does not require unanimous agreement, but it does require that everyone consent. If a discussions shows that members are clearly in agreement on an issue, the chairperson may ask if everyone is in agreement. The chairperson may ask for a determination of those who agree and consent, those who do not agree but will consent, and those who neither agree nor consent. The Site Council recognizes that consensus of all members is the desired goal of discussion.

If it consensus cannot be attained:

The matter shall be referred to a committee charged with the responsibility of presenting improvement of alternatives to the proposal for future consideration, or
The chairperson may ask for a vote by show of hands, with 80% approval necessary for approval.

Record Keeping

The secretary shall keep minutes of all meetings. A copy of the minutes shall be provided to each member for approval or corrections at the next meeting of the council. A copy of the approved minutes shall be posted on the school’s website. A synopsis of topics of interest to the general parent population will be published in the school newsletter.

Amendments

A proposed amendment to these bylaws may be presented to the Site Council in writing at a regularly scheduled meeting at which at least two-thirds of the members are present.

Self Evaluation

In May of each year, the Site Council will discuss the performance of the Site Council for the preceding school year. Input will be solicited from parents and staff. The results of the evaluation will be used to determine areas for improvement and goals for the Site Council in the coming year.

Compliance

The Sunset Elementary Site Council will recognize and observe all laws, regulations, district policies, collective bargaining and other agreements in its operations.

Adopted: October 25, 2004
Revised: September 25, 2007
September 17, 2009
December 16, 2019

Site Council Meeting Minutes

May 13, 2022

Sunset Elementary Site Council 2021-2022

May 13, 2022 – Zoom Meeting
8:10 a.m. – 8:50 a.m.

Attendance:

Aanya Ange
Gina Montgomery
Sarah Porter
LeAnn Tuupo
Abigail Yahna
Sara Zachariah

Meeting was called to order by LeAnn Tuupo at 8:00 a.m.

Approval of January 7, 2022 meeting minutes:

Minutes were shared, no changes were needed. Sara Zachariah moved to approve the minutes and LeAnn Tuupo seconded the motion.

Principal Report:

LeAnn Tuupo updated the committee on the current state and progress of the school. She spoke of the current activities, students, teachers, staff and gave an overall update.

Updates to Sunset School Annual Report:

The Committee divided into three breakout rooms to update the Sunset School Annual Report in regards to the following topics: achievement; school culture; and community involvement.

Representation for next year:

LeAnn will email out for volunteers at the start of next year.
Meeting schedule moved to three meetings for 2022-2023 school year to occur in fall, January and May.

Next meeting will be scheduled once the 2022-2023 school year begins.

Meeting adjourned at 8:45 a.m.

Respectively submitted by Sarah Porter.

Jan. 7, 2022

Sunset Elementary Site Council 2021-2022

January 7, 2022 – Zoom Meeting
8:10 a.m. – 8:50 a.m.

Attendance:

Meeting was called to order by LeAnn Tuupo at 8:00 a.m.

Approval of October 29, 2021 meeting minutes:

Minutes were shared, no changes were needed. Sarah Porter moved to approve the minutes and LeAnn Tuupo seconded the motion.

Committee member update:

Abby Yanna and Liz George will be joining the Council for this school year.

School Improvement Plan review:

LeAnn reviewed the school improvement plan with the committee. No questions were asked.

Title & LAP presentation:

Jessica Daley and ____________ reviewed the Title & LAP 2021-2022. Discussion ensued.

Hot Topics / Community Topics:

None.

Next meeting scheduled for May 13, 2022 from 8:00 a.m. - 8:50 a.m.

Oct. 29, 2021

Sunset Elementary Site Council 2021-2022

October 29, 2021 – Zoom Meeting
8:10 a.m. – 8:30 a.m.

Attendance:

LeAnn Tuupo
Marty Merrill
Gina Montgomery
Sarah Porter
Elyse Sandoval
Sara Zachariah

Committee Administration Matters:

At January meeting, need to nominate chairperson, vice chair, and secretary
PTA rep will be needed
K-2 parent rep will be needed

Review of Bylaws:

Discussion of current bylaws ensued, and the following changes were noted:
- Updates needed to membership listing
  - Needing a rep (not necessarily a teacher as a way to be more inclusive) from Specialists/Special Programs
  - Remove ECE since they’re no longer at Sunset
  - Add a Kinder-2^nd grade rep
- Correction of certain typos

Apr. 10, 2020

SUNSET SITE COUNCIL AGENDA
April 10, 2020

8:30-9:30am
Virtual meeting via Zoom
Call to Order 8:32am

Members: All Present

Sicily Graham, ECE- 2^nd grade parent rep
Asa Watts, 3^rd -5^th grade parent rep
Lindsay Krienke, Classified staff (paraprofessional)
Gina Montgomery, ECE-2^nd grade teacher rep
Cami Cress, 3^rd-5^th grade teacher rep and Chairperson
Barbara Toledano, specialist rep (Birth-3 Eval Team)
LeAnn Tuupo, Principal
Michelle Larson, Dean of Students
Ryan Gilbert, Community rep – Unable to attend
Melissa Stefani, PTA rep

Approval of Minutes
1. February 14, 2020 meeting – Site Council will do email vote to approve.
Old Business - None
New Business
1. Principal report –
  1. In person school is stopped until end of year. New learning will start April 27, 2020. End of year is June 23^rd, 2020 due to snow days.
  2. E-news will be sent out regarding next year classroom placement after Spring Break.
  3. All staff will have office hours during new learning portion of the school shutdown.
  4. Certificated Staff can enter the building right now if needed.
  5. ECE will be moved to central hub at district next year.
  6. 2 LRC II classrooms will be moved to Sunset, we will have 22 students, 13 are Sunset students that have been bused to programs at other schools because we didn’t have this program. We will have 3 full time teachers as well as Para Educators that will come with the program.
Reports from reps (any info to be shared with the group)
1. PTA
  - Year Book is still happening, although it will be small this year.
  - All other PTA events are cancelled for the year.
  - Golden Acorn and Outstanding Educator Awards have been chosen, PTA may hold off until Fall to announce.
2. Staff
  - Possibility of doing T-Shirts for 5^th grade, since camp has been cancelled this year.
  - Child Find has been cancelled for the rest of the year. Please email Childfind@Issaquah.Wednet.Edu if you have any questions.
3. Community
4. Miscellaneous
  - All new learnings must be accessible to all students, so any “live” teaching must be recorded so it can be accessed at any time. OSPI has mandated that new learnings take place, IEA and Issaquah School District have set the permeameters that teachers use.

Next meetings:

Friday, May 29^th – cancelled

Adjourned 9:22am

Feb. 14, 2020

SUNSET SITE COUNCIL AGENDA
February 14, 2020

8:00-8:55am
Call to Order 8:02am

Members: All Present

Sicily Graham, ECE- 2^nd grade parent rep
Asa Watts, 3^rd -5^th grade parent rep
Lindsay Krienke, Classified staff (paraprofessional)
Gina Montgomery, ECE-2^nd grade teacher rep
Cami Cress, 3^rd-5^th grade teacher rep and Chairperson
Barbara Toledano, specialist rep (Birth-3 Eval Team)
LeAnn Tuupo, Principal
Michelle Larson, Dean of Students
Ryan Gilbert, Community rep
Melissa Stefani, PTA rep

Approval of Minutes
1. December 16, 2019 - minutes approved as submitted.
Old Business
1. Review Bylaws with updates
  1. Bylaws have been updated to reflect changes made with group.
New Business
1. LAP report – Anne Betz
  1. Anne Betz shared with us LAP plan, goals and curriculum. LAP gives a report so that the LAP program is in accordance with State policies.
Reports from reps (any info to be shared with the group)
1. PTA
  - Discussion of fundraiser for the spring. It will be in line with some activities happening around school and how students can ask for donations and pledge acts of kindness and acts of service.
2. Staff
3. Community input
  - Sambica and Sunset are on each other's emergency plans, LeAnn Tuupo and Ryan Gilbert will follow up with each other if needed.
4. Principal
  - LeAnn Tuupo
    1. Still working on finishing the renovations and getting all the small tasks done that are needed for the construction group to be done.

Adjourned 8:50am

Dec. 16, 2019

SUNSET SITE COUNCIL Minutes

December 16^th, 2019
Called to order 4:00pm

Attendance: Present:

Asa Watts, 3^rd -5^th grade parent rep
Lindsay Krienke, Classified staff (paraprofessional)
Gina Montgomery, ECE-2^nd grade teacher rep
Cami Cress, 3^rd-5^th grade teacher rep and Chairperson
Barbara Toledano, specialist rep (Birth-3 Eval Team)
LeAnn Tuupo, Principal
Michelle Larson, Dean of Students

Not present:

Ryan Gilbert, Community rep.
Melissa Stefani, PTA rep
ECE- 2^nd grade parent rep (open position)

Introductions- Council went around table and introduced themselves and who they help to represent.
~~Approval of Minutes~~- Minutes will be approved at the next meeting and then posted.
~~Old Business~~
New Business
- Review Bylaws & expectations – Group took 5 minutes to personally review Site Council bylaws and expectations.
  - Sign off annually on Bylaws
  - Need a parent rep for ECE-2^nd
  - Changes made to Bylaws – Voted and Passed
- Site Council Secretary/minute taker- Lindsay Krienke
- Site Council Vice Chair- Asa Watts
- Goals for the year
  - Instructional goals: School Improvement Plan (SIP)
    1. This is year 1 of 3 of Sunset’s SIP, this plan will be presented at a ISD School Board meeting in early 2020. It will be posted by ISD once presented.
  - LAP program plan will be presented at a meeting this year.
  - Family University (Parent Education Night)
    1. Looking at sometime in May 2020
    2. Will look to foster family engagement in child’s social/emotional and academic learning.
    3. There will be different sessions and each session will have different class options: i.e. safety, STEM, technology at home, reading, math etc.
- Meeting schedule for remainder of year
  - February 14, 2020 (8:00am-8:55)
  - April 10, 2020 (8:00am-8:55)
  - May 29, 2020 (8:00-8:55)

~~Reports from reps~~

Meeting Adjourned 5:00pm